Budget

You define the settings for the budget view. These settings affect, for example, the input of budget data and the export.

The following section explains the settings in detail. Once you have made a change, save your setting by clicking Save at the bottom right of the screen.

Note

Note that you will be logged out automatically when you save changes to the settings. You will not be able to test the changes you have made until you log in again.

With this setting you define how planned and target budgets are entered in the budget view.

  • Enter in cell, metadata will be partially set automatically
    You can specify that budget values are entered and edited directly in the cell. In this case, the calculation date as well as the creation date will be set automatically: The calculation date will be dated to the 1st of the input month. The current date is set as the creation date. New budget entries to show the difference between the new and previous value are automatically created in the detailed view. With this setting, entering budget entries is simplified, but data must be edited subsequently via the detailed view if required.

  • Enter in dialog box, set metadata manually
    Alternatively, you can specify that budgets are entered in a dialog box. In this case, after double-clicking on the cell in the budget view, the dialog box opens. Here, users specify the amount, calculation date, and creation date, and can enter the cost type and a comment if required. With this setting, entering the amounts is less fast, but users can enter more metadata more easily and without the detailed view.

If you activate the Budget Locks switch, you will lock the planned and target budget of a closed month at one point in time. When a budget is locked for a month, it can no longer be edited. The locking automatically takes effect after a defined number of days after the end of the month and at a defined time. Enter the time in the Number of days after which budgets are locked and Daytime of locking fields. The time of day refers to the server time.

In the field below you define for which levels in the element tree a rollover takes place. In a rollover, the difference between the planned budget and the actual or committed budget of the locked month is calculated at the time of the locking and added to the planned budget of the following month. This allows unused budget to be used in the following month or overdrawn budget to be made up in the following month. Note that there is no rollover at the end of a fiscal year.
A rollover is performed for each element level that you enable for it in the Rollover Budget field. If you perform a lock without rollover, do not activate any of the levels.

Also, in the Select the reference budget to which the plan budget should be adopted. field, define the reference budget that will be used to calculate the rollover, either the Actual Budget or Committed budget.

Note

If you can edit this setting, you also have the option to edit, i.e. unblock and re-enable, past periods.

This setting enables or disables automatic calculation of parent budget totals in the budget view.

Note

This setting is initially made when the system is set up. Once budget data has been entered, the setting can no longer be changed.

Select whether periods are displayed in the budget view and in the export of the budget view.

With this setting you define a public budget view as default view. The default view will be shown to all users who open the budget view for the first time or who last had the default view open.
Click in the Default View field and select one of the views from the list that appears.